How to Disconnect Your Calendar from TeamsMaestro
TeamsMaestro auto-joins all your Microsoft Teams meetings synced from Outlook Calendar but if you’d rather decide when it shows up, disconnecting your calendar puts you in control.
Prefer more control over when TeamsMaestro joins your meetings? Follow the steps below to disconnect your calendar and manage auto-join preferences with ease.
Step 1: Open TeamsMaestro in Microsoft Teams
- Launch the Microsoft Teams app.
- Click the TeamsMaestro icon from your list of installed apps to open the sidebar or dashboard.
Step 2: Access calendar settings
- In the upper-right corner of the TeamsMaestro dashboard, click the Settings icon.
- Select Calendar from the menu options.
Step 3: Disconnect your calendar
- In the Calendar settings window, click Disconnect Calendar.
- Once disconnected, TeamsMaestro will no longer automatically join any meetings linked to your calendar.
Important Note: Uninstalling the TeamsMaestro app does not automatically disconnect your calendar. Due to a Microsoft limitation, the bot may still join your meetings unless calendar access is manually removed by following these steps.
Adjust Auto-Join Preferences
In the same settings window, you can also customize how and when TeamsMaestro joins meetings:
- All meetings I’m invited to: The bot will automatically join any meeting where you’re listed as a participant.
- Meetings I host: The bot will only join meetings that you created.
- Internal-only meetings (@maestrolabs.com) invitees: The bot will only join if all invitees are from your organization.
- Do not join any meetings by default: The bot will never auto-join meetings through calendar integration
Still Seeing TeamsMaestro in Your Meetings?
If TeamsMaestro continues to join your meetings after disconnecting your calendar, here’s what to do:
- Go back to Settings > Calendar and double-check that your calendar is fully disconnected. You should no longer see a connected calendar listed.
- If the calendar still appears connected or the bot continues joining meetings, email us at feedback@maestrolabs.com, and we’ll help resolve the issue.
Final Thoughts
TeamsMaestro is designed to support your workflow on your terms. Disconnecting your calendar stops automatic meeting joins, but you can still use the AI assistant selectively. To enable TeamsMaestro for specific calls, simply invite teams@maestrolabs.com to those meetings.
By following this guide, you can keep control over your meeting experience without losing the benefits of smart note-taking. And reconnecting your calendar later is just as easy.
Frequently Asked Questions (FAQs)
Can I reconnect my calendar later?
Yes. You can reconnect your Microsoft Outlook calendar at any time by returning to the same settings and selecting Connect to Calendar.
Will I lose my past meeting notes?
No. Disconnecting your calendar does not delete any of your past meeting summaries. You can still access all existing notes in your TeamsMaestro dashboard.
Can I still use TeamsMaestro after disconnecting my calendar?
Absolutely. If you want TeamsMaestro to join specific meetings only, invite teams@maestrolabs.com as a participant when scheduling those meetings. This gives you full control over when the bot joins.
