Microsoft Outlook (via Zapier)

When TeamsMaestro finishes summarizing a meeting, the Zap sends an email from your Outlook account. You set the recipients, the subject line, and the body once, and every matching meeting after that is sent the same way.

Send it to yourself for a recap you can forward, to your manager after client calls, or to a team inbox. You can add CC and BCC addresses, set a reply-to address, and send from a shared mailbox you have access to.

Pick which meetings run it. The trigger has optional filters for the meeting title (contains, starts with, or matches exactly) and for the host or participants. You can combine conditions and run the Zap when any of them is met.

1. Open the template and sign in to Zapier. Connect your TeamsMaestro account, which shows up in Zapier as AI TeamsMaestro.
2. Keep Meeting Summarized as the trigger, and add filters if you only want some meetings.
3. Test the trigger. Zapier loads a recent meeting from your account so you can see the fields: title, platform, start and end times, organizer, attendees, summary, and action items.
4. Connect Microsoft Outlook and add the recipients in the To field. CC and BCC are optional.
5. Set the subject, for example "Meeting notes: " plus the meeting title, and map the summary and meeting link to the body.
6. Choose the body format, and pick a shared mailbox in Send From if you want it to come from one.
7. Run a test, check the email, and publish the Zap.

New to Zapier and TeamsMaestro? The Zapier setup guide walks through a full example, and the Zapier integration page lists everything else you can connect.