How to create an event and customize availability in CalMaestro

Scheduling meetings should never feel like a chore. With CalMaestro, you can quickly set up events that fit your schedule, add the right details, and customize availability so you stay in control of your schedule. Instead of going back and forth with emails or worrying about double-bookings, you can create professional event links that sync with your calendar and are ready to share in minutes.

Getting started with event creation

Before diving into the steps, it helps to know what CalMaestro does during setup. The platform allows you to:

• Create a dedicated event page with details, links, and timing.
• Integrate your preferred video conferencing tools.
• Automatically sync availability with Microsoft 365 or set custom hours.
• Save and manage all your events in one place.

With that in mind, here’s how to create your first event and adjust availability.

Step 1: Click “New Event”

Start by opening your CalMaestro dashboard. On the main screen, click the “New Event” button. This opens a setup page where you can begin customizing your meeting.

Step 2: Fill in the event details

Enter the essential information for your meeting:

• Event name – Give your meeting a clear, recognizable title.
• Description – Add context so invitees know what to expect.
• Duration – Choose how long the meeting should last.
• Meeting location – Pick where and how the meeting will take place.

Microsoft Teams is the default option, but you can use any video conferencing app you prefer. Just generate the link in your app (Zoom, Google Meet, Webex, etc.), paste it into the meeting link box, and it will appear in the invite.

Tip: The event URL follows your event name by default. If you want a shorter or more personalized link, click the pencil icon and edit it.

Step 3: Set your availability

By default, CalMaestro uses your existing Microsoft 365 calendar availability. In some cases you might want to share only certain days, for example if you only run demo calls in the mornings. To adjust your availability for a specific event:

1. Click the “Set custom hours” tab.

2.                Select the days you are available by toggling them purple.

3.                Use the “+” icon in case you want to add a break between the slots you want to make available, so you have  full control on which you are free to meet.

This flexibility lets you dedicate specific times for different types of meetings without changing your entire calendar.

Step 5: Save your event

Once you have filled in the details and adjusted availability, click Save. Your event will now appear in your CalMaestro dashboard, ready to share with colleagues, clients, or anyone who needs to book time with you.

Here's how your booking page will appear to your guest: 

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Final thoughts

CalMaestro gives you everything you need to create professional, flexible events in less than a minute. From customizable meeting links to personalized availability, it works seamlessly with your Microsoft 365 setup while giving you control over when and how you meet.

If you have questions or feedback, we’re here to help. Reach out anytime at feedback@maestrolabs.com.

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