How to write timesheet approval email with 3 email samples and template

Learn how to write email for timesheet approval using our tips and template

Mail Maestro

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Alexander Agleham

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Timesheet approval emails

You’ve done the work; now it’s time to get paid! Sending your timesheet for approval is a weekly task for many of us, but messages can easily become boring. So refresh your writing with these timesheet approval samples from MailMaestro!

1. Timesheet submission email sample

Hi (Recipient's name),

Please find attached my completed timesheet for (provide to and from dates).

I’ve double-checked the figures, and everything is correct.

Can you confirm that you’ve received this message and let me know when the hours have been confirmed?

If you have any questions about my timesheet, please contact me.

Kind regards,
(Your name)

2. Email to manager for timesheet approval sample

Hi (Recipient's name),

I’ve completed my timesheet for (insert dates) and have submitted it for approval.

Can you let me know when you have had a chance to approve my timesheet?

If you have any questions or need me to clarify anything, get in touch.

Thanks!
(Your name)

3. Friendly timesheet reminder email sample

Hi (Recipient's name),

I recently submitted my timesheet for (insert dates), and just wanted to ask whether you have had a chance to review it?

As you know, I won’t get paid until the timesheet has been approved, so please let me know when you’ll get a chance to do this.

Let me know if you want to chat about it, or need me to clarify anything.

Look forward to hearing from you.
(Your name)

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