Jun 20, 2024

7 Useful Real Estate Email Template Examples: Client Follow-Up After Showings | MailMaestro

In the challenging world of real estate, maintaining effective communication with clients after property showings can make all the difference. This article introduces 7 valuable real estate email templates that serve as powerful tools for client follow-up after showings. These samples are designed to address common hurdles in the property management contract agreement process, while keeping the conversation with the client alive.

Learn how these realtor email templates can help you gather valuable home viewing feedback, reignite conversation after some silence, and ultimately master the art of the post-showing email. These templates are also useful for property management companies in maintaining effective communication. For more tips on enhancing your email follow-up game, check out our article here.

7 Client Follow-Up After Showings Templates - Ready To Use

Email templates for Client Follow-Up After Showings are a game-changer in the real estate industry. They are designed to solve the common pain-points in the property management agreement process and the real estate management agreement process. These pain-points often arise during the post-showing follow up, a crucial stage in maintaining client relationships and gauging property interest.

These realtor email templates cater to both seasoned realtors and property managers. They serve as an essential communication tool after a property showing, allowing realtors to thank clients for their time, gather valuable feedback, and keep the dialogue open even after some silence. The templates are designed to be personal and yet professional, ensuring consistency in your follow-up communication.

Notably, the templates are versatile and can be used for any agreement to manage property. They are ideal for keeping the conversation going after home viewings, collecting real estate client feedback, and sending out post-showing emails.

The importance of these real estate email templates cannot be overstated. They help realtors master the art of the follow-up, an integral aspect of the real estate process. They provide a way to maintain connections with clients, show appreciation for their time and input, and keep communication lines open. In essence, these templates are your secret weapon in forging strong, lasting client relationships.

Template 1: Initial Follow-Up

This is your first touch point after the showing. The manager shall follow up by outlining the responsibilities they will undertake, including services provided and any necessary actions. It’s your opportunity to thank the property owner for their time, ask for their initial thoughts, and encourage further dialogue.

Email Template

Subject: Thanks for Viewing [Property Address]

Dear [Client's Name],

Thank you for taking the time to view [property address] today. We hope you

found the property to be up to your expectations.

We would love to hear your initial thoughts on the property and any questions

you might have. Your input is valuable to us.

Looking forward to hearing from you soon.

Best,

[Your Name]

Template 2: Gathering Feedback

Gathering feedback is crucial. Gathering feedback is part of the property manager's duties, helping to ensure that the manager's responsibilities and tasks align with the owner's expectations. It can help you understand what they liked or disliked about the property, which can inform your future showings and property maintenance needs.

Email Template

Subject: Your Feedback Matters to Us

Dear [Client's Name],

We hope you had a good look at [property address] during our recent showing.

We're eager to hear your thoughts.

Did you like the property? Was there something you didn't like? Your feedback

is crucial in helping us serve you better.

Looking forward to your response.

Best,

[Your Name]

Template 3: After Some Silence

If you haven’t heard from your client in some time, a property manager can use this template to help reignite the conversation without coming off as pushy.

Email Template

Subject: Checking In, [Client's Name]

Dear [Client's Name],

It's been a while since our showing at [property address]. We hope you're

doing well.

We understand that deciding on a property is a big decision and we're

here to assist in any way we can. Do let us know if you have any questions

or if you'd like to schedule another showing.

Looking forward to hearing from you.

Best,

[Your Name]

Template 4: Providing Additional Information

This template is used to provide additional information about the rental property or similar listings that might interest the client. Providing additional information can be facilitated using a property management agreement form, which helps create agreements faster and easier.

Email Template

Subject: More Details on [Property Address] & Similar Listings

Dear [Client's Name],

I hope this email finds you well. Following our recent showing of

[Property Address], I wanted to provide you with some additional

information that might help in your decision-making process.

Attached, you'll find [details such as floor plans, neighborhood

information, or recent comparable sales].

Additionally, I have found a few other properties that match your

criteria and might be of interest to you. Here are the details:

[Property 1]

[Property 2]

[Property 3]

Please let me know if you would like to schedule a viewing for any

of these properties or if you have any further questions about [Property Address].

Best Regards,

[Your Name]

Template 5: Highlighting Unique Features of Property Management Services

This template emphasizes the unique features and property management services that might appeal to the client. A property management company offers a range of services, including handling insurance coverage, negotiating terms and fees, and establishing a strong foundation for a successful partnership.

Email Template

Subject: Unique Features of [Property Address] You Might Love

Dear [Client's Name],

Thank you again for taking the time to view [Property Address]. I wanted

to highlight some of the unique features that make this property stand out:

[Feature 1]

[Feature 2]

[Feature 3]

These aspects make the property a great fit for someone looking

for [specific benefit]. If you have any questions or need further information,

please feel free to reach out. I am here to assist you in any way possible.

Looking forward to your thoughts!

Best Regards,

[Your Name]

Template 6: Addressing Concerns as a Property Manager

This template is used to address any concerns or objections the client might have raised during or after the showing, including those related to the property manager’s duties. Addressing these concerns can be streamlined using a property management contract template, which helps in drafting and customizing an agreement between the property owner and management company.

Email Template

Subject: Addressing Your Concerns About [Property Address]

Dear [Client's Name],

I hope you are doing well. I wanted to follow up on our recent showing

of [Property Address]. You mentioned a few concerns regarding [specific concern],

and I wanted to provide some additional information to address these.

[Explanation or solution for Concern 1]

[Explanation or solution for Concern 2]

I hope this information helps in alleviating any concerns you may have.

If there are any other questions or points you'd like to discuss, please

let me know.

Your satisfaction and comfort with the property are my top priorities.

Best Regards,

[Your Name]

Template 7: Next Steps and Encouraging an Offer for Rental Property

This template encourages the client to consider making an offer or discussing rental agreements and the next steps if they are interested in the property.

Property managers can also encourage property owners to take the next steps by acting on their behalf, preparing detailed reports, and outlining specifics in property management contracts to protect their interests.

Email Template

Subject: Next Steps for [Property Address]

Dear [Client's Name],

I hope you enjoyed the recent showing of [Property Address]. If

you have any remaining questions or need further information, I am here to help.

If you are considering making an offer or would like to discuss the next

steps, please let me know. I can provide guidance on the process and any

other details you might need to make an informed decision.

Looking forward to assisting you further.

Best Regards,

[Your Name]

Conclusion - Why Client Follow-Up After Showings Emails Are Important

These email templates are crucial for maintaining effective communication with clients after property showings. They help gauge client interest, gather feedback, and keep the conversation going without appearing intrusive. By employing these templates, real estate professionals can enhance their post-showing follow-up strategies, ensuring a consistent and personalized communication approach.

Using a property management agreement template can further enhance these strategies by providing a comprehensive framework for property management agreements, covering details such as specific management responsibilities, payment procedures, items the owner is responsible for, insurance requirements, and the termination of the agreement.

To take your email strategies to the next level, download MailMaestro, a free AI email assistant for Outlook and Gmail. This tool can leverage artificial intelligence to help you generate these personalized email templates faster and more efficiently, optimizing your client follow-up process. Don’t miss out on this opportunity to enhance your client communication and improve your real estate business.