Magic templates

Streamline your email writing process with Magic Templates—your shortcut to faster, more effective communication in MailMaestro.

What are Magic Templates?

Magic Templates are ready-to-use email prompts built into MailMaestro that take the guesswork out of writing. Whether you're quickly following up with a client, sending project updates to your team, or preparing a formal request, these templates give you a framework to work with, so you’re never starting from scratch.

They’re designed to feel simple and familiar, like filling out a quick form. Enter the key details, and MailMaestro turns them into a well-written, professional email. If none of the built-in templates match your needs, you can also create your very own, customized to suit your tone, use case, or workflow.

These templates are especially helpful for emails you send often or ones that need to follow a consistent tone or structure. You’ll find them useful across a variety of everyday scenarios, like:

• Welcoming new hires with HR onboarding emails
  
• Sending monthly invoice reminders to clients or vendors
  
• Following up after a meeting or sales demo
  
• Replying to frequently asked customer questions
  
• Sharing updates across your team or organization

Instead of rewriting the same email over and over, you can save time, reduce repetition, and stay consistent, without losing the human touch.

How Magic Templates work

Each template comes with easy-to-follow prompts that guide you on what to write in each section. Say goodbye to writer's block and hello to productive inbox management. With Magic Templates, you will be composing emails in no time without having to start from scratch.

Step-by-step guide: using Magic Templates in MailMaestro

Writing high-quality emails just got easier. Here’s how to put Magic Templates to work:

1. Click “Reply” to open the MailMaestro side panel while responding to an email.

2. Tap the “Template” icon located above the tone selection options. This opens a curated list of available templates.

3. Choose the template that best matches the purpose of your message, like a meeting recap, intro email, or reminder.

4. Fill in the blanks, and MailMaestro will instantly turn your input into a full, ready-to-send email.
   
   

How to make a new template

Sometimes, your workflow or communication style calls for something more specific. If none of the pre-made templates match what you need, you can create your own in just a few steps:

1. Click “Create Template.”

2. In the window that opens, start writing out your custom email structure.

3. Choose the type of template based on how you plan to use it:
   
   • Static – This option sends the exact same version of the email every time. It’s ideal for messages that don’t change much, such as company policy updates, appointment confirmations, invoice reminders, or compliance notices. If consistency is the priority, Static is the way to go.
     
   • Magic – This option uses AI to generate a slightly different version of your message each time. It’s perfect for outreach emails, follow-ups, or client check-ins where you want your message to feel fresh and personal without rewriting it from scratch. If variety and a natural tone are important, choose Magic.

4. Fill in the variables. For example, if you add a variable called Action Item, the template will prompt you to enter that specific detail each time you use it, allowing you to easily personalize the message.

5. Click “Save Template.” Your new template will now appear on the list and will be ready for next time.

Whether you’re handling daily admin, scaling client outreach, or managing team comms, Magic Templates help you get it all done—faster, better, and without the burnout. Ready to simplify your inbox? Open MailMaestro and try it today.

Have ideas? We’re listening!

Think there’s a template we should add? We’re all ears. Drop us a note at feedback@maestrolabs.com, your input helps us keep MailMaestro evolving with your workflow in mind.