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The inbox has always been one of the most important work tools, yet most email clients still struggle to keep up with modern needs. Whether you use a Gmail account, an Outlook account, or a mix of both, the daily flood of incoming emails, calendar invites, and long email threads makes it difficult to focus on what matters most.

The Notion Mail app was introduced to reimagine email for today’s workflows. It brings together the flexibility of Notion databases, the intelligence of Notion AI, and scheduling from Notion Calendar. With it, you can create custom views, let the auto label button organize messages, and even insert scheduling links without leaving your inbox.

But while the idea makes sense, Notion Mail has its trade-offs. There is no free tier, team collaboration features are limited, and there are no meeting notes. For many users, these limitations lead them to search for alternatives that provide different strengths in email management, team collaboration, and automation.

Notion Mail App Review

Using the Notion Mail app feels very different from a standard Gmail client. It does not rely on folders. Instead, it uses Notion databases to let you group and filter messages however you like. You can build Notion Mail views to prioritize emails by urgency, domain, or sender.

The most useful addition is the auto label system. The auto label button in the top right corner lets you tell Notion AI which messages are important, and it will label emails or apply a new label automatically. Over time, this feature adapts to your workflow, reducing the need to manually filter spam or other messages.

When drafting replies, you can ask Notion AI to polish or generate content. Once you are happy, you can hit save to store the response as one of your frequently used responses. Scheduling is also built in. By clicking the calendar icon, you can insert scheduling links tied to Notion Calendar, making it easy to schedule meetings without switching apps.

Strengths of Notion Mail:

Deep connection with Notion pages and databases.
Flexible custom views to organize your inbox.
Easy snippet management for repeated writing tasks.
Available across iOS apps, Android apps, and Windows apps.

Limitations:

No free plan. To access Notion Mail, you need a paid Notion account, which raises the question of how much does Notion cost for teams.
Few team collaboration features compared to shared inbox platforms.
Does not generate meeting notes.
Limited integrations outside Notion.

Verdict:
The Notion Mail team built a tool that works well for professionals already inside Notion. It integrates neatly with existing work tools, but for busy professionals who want automation, collaboration, or more advanced features, there are stronger alternatives.

14 Best Notion AI Mail Alternatives

The following alternatives to the Notion Mail app show how email is evolving. Some work as AI add-ons inside Gmail or Outlook, others are complete email apps, and a few focus on privacy, speed, or automation.

1. MailMaestro

MailMaestro works directly inside Gmail and Outlook as an add-in. It drafts replies in your voice, organizes your inbox, and helps with scheduling by checking your calendar, suggesting times, and drafting an email with those options included.

One of the most useful features is its auto label capability. Like Notion Mail’s auto label incoming emails, MailMaestro automatically sorts and categorizes new messages so you can focus on the ones that matter. This makes it easier to manage a chaotic inbox without relying on manual filters.

The integration with TeamsMaestro adds another layer of value. After a video call, you receive meeting notes and action items right in your inbox. That connection between email and meetings makes follow-ups smoother and reduces the risk of losing track of details.

MailMaestro also supports shared inboxes and multiple accounts, making it effective for both solo professionals and teams. Unlike Notion Mail, it offers a free plan, so you can test its full potential without paying upfront.

Highlights

Add-in for Gmail and Outlook
Drafts replies in your tone
Auto label feature to categorize incoming emails
Suggests times and drafts scheduling emails
Meeting notes via TeamsMaestro
Shared inboxes and multi-account support
Free plan, Pro from $15 per month

Feature	MailMaestro	Notion Mail
Platforms	Gmail & Outlook add-in	Notion ecosystem
AI Draft Replies	Yes	Yes
Auto Label Incoming Emails	Yes	Yes
Meeting Notes	Yes (TeamsMaestro)	No
Scheduling with Availability	Yes	Limited
Shared Inboxes	Yes	Limited
Free Plan	Yes	No
Pricing	Free; Pro from $15/mo	Paid tiers only

MailMaestro combines the best of organization and productivity. With auto labeling, scheduling support, and meeting notes, it strengthens Gmail and Outlook without requiring you to switch to a new client.

2. Superhuman

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Superhuman is known as the fastest email client available. Its minimalist design removes distractions, its search is instant, and its space bar-driven shortcuts make navigation efficient.

Notion Mail focuses on customization with Notion Mail views, but Superhuman is built for power users who value speed above all else.

Highlights

Lightning-fast search
Keyboard-first navigation
AI-assisted replies
Works with Gmail and Outlook

Feature	Superhuman	Notion Mail
Platforms	Gmail & Outlook	Notion ecosystem
Focus	Speed	Customization
AI Drafting	Yes	Yes
Custom Views	No	Yes
Free Plan	No	No
Pricing	$30/mo	Paid tiers only

Superhuman is best for professionals who want their inbox cleared as quickly as possible.

3. Shortwave

Shortwave modernizes Gmail by grouping email threads into chat-like conversations. It includes AI summaries, task assignment, and team collaboration features that make it useful for Google Workspace accounts.

While Notion Mail allows you to create custom views, Shortwave makes teamwork part of the inbox itself.

Highlights

Chat-style interface for threads
AI-powered summaries
Shared inboxes and task management
Native Gmail integration

Feature	Shortwave	Notion Mail
Platforms	Gmail	Notion ecosystem
AI Summaries	Yes	No
Task Management	Yes	Limited
Shared Inboxes	Yes	Limited
Free Plan	Yes	No
Pricing	Free; Pro from $12/mo	Paid tiers only

Shortwave is designed for many users who want Gmail to double as a collaboration hub.

4. Outlook Copilot

Outlook Copilot is Microsoft’s own AI add-on inside Outlook. It drafts emails, summarizes threads, and generates meeting recaps using context from Teams.

Notion Mail integrates with Notion Calendar, but Outlook Copilot works with Outlook Calendar and the broader Microsoft 365 environment.

Highlights

Drafting and summarization support
Meeting notes from Teams
Outlook Calendar integration
Works across Microsoft 365 apps

Feature	Outlook Copilot	Notion Mail
Platforms	Outlook	Notion ecosystem
Meeting Notes	Yes (Teams)	No
AI Drafting	Yes	Yes
Scheduling	Yes	Yes
Free Plan	No	No
Pricing	~$12.50/mo	Paid tiers only

Outlook Copilot is built for organizations already invested in Microsoft’s work tools.

5. Front

Front is a collaboration-first email app. It allows notion mail team alternatives like shared inboxes, assignments, CRM integrations, and analytics. Teams use it to assign other messages, ensure accountability, and keep communication flowing.

Compared to Notion Mail, which prioritizes personal organization, Front builds structured collaboration into every part of the inbox.

Highlights

Shared inboxes with roles
CRM integrations
Analytics dashboards
Internal team chat

Comparison

Feature

Front

Notion Mail

Shared Inboxes

Yes

Limited

CRM Integration

Yes

No

Analytics

Yes

No

Free Plan

No

Pricing

From $19/mo

Paid tiers only

‍

<thead>

<th style="border:1px solid #ccc; padding:10px; text-align:left; font-weight:bold;">Feature</th>

<th style="border:1px solid #ccc; padding:10px; text-align:center; font-weight:bold;">Front</th>

<th style="border:1px solid #ccc; padding:10px; text-align:center; font-weight:bold;">Notion Mail</th>

</tr>

</thead>

<tbody>

<tr>

<td style="border:1px solid #ccc; padding:10px; text-align:left;">Shared Inboxes</td>

<td style="border:1px solid #ccc; padding:10px; text-align:center;">Limited</td>

</tr>

<tr>

<td style="border:1px solid #ccc; padding:10px; text-align:left;">CRM Integration</td>

</tr>

<tr>

<td style="border:1px solid #ccc; padding:10px; text-align:left;">Analytics</td>

</tr>

<tr>

</tr>

<tr>

<td style="border:1px solid #ccc; padding:10px; text-align:left;">Pricing</td>

<td style="border:1px solid #ccc; padding:10px; text-align:center;">Paid tiers only</td>

</tr>

</tbody>

</table>

‍

Front is particularly useful for customer success and sales teams where email volume is high and collaboration is a top priority.

6. Missive

Missive blends email and chat into a single workspace. Instead of bouncing between Slack and your inbox, you can discuss an email thread with colleagues directly inside Missive. Teams can assign emails, add comments, and track tasks without leaving the conversation.

This approach is different from the Notion Mail app, which emphasizes filtering and custom views. Missive focuses on collaboration at the message level, turning the inbox into a shared space for action. For many busy professionals, this saves time and reduces confusion around follow-ups.

Highlights

Chat inside email threads
Task assignment linked to specific messages
Shared inbox support for teams
Works with both Gmail and Outlook

Comparison

Feature

Missive

Notion Mail

Team Chat

Yes

No

Task Assignment

Yes

Limited

Shared Inboxes

Yes

Limited

Free Plan

Yes

No

Pricing

From $14/mo

Paid tiers only

‍

<thead>

<th style="border:1px solid #ccc; padding:10px; text-align:left; font-weight:bold;">Feature</th>

<th style="border:1px solid #ccc; padding:10px; text-align:center; font-weight:bold;">Missive</th>

<th style="border:1px solid #ccc; padding:10px; text-align:center; font-weight:bold;">Notion Mail</th>

</tr>

</thead>

<tbody>

<tr>

</tr>

<tr>

<td style="border:1px solid #ccc; padding:10px; text-align:left;">Task Assignment</td>

<td style="border:1px solid #ccc; padding:10px; text-align:center;">Limited</td>

</tr>

<tr>

<td style="border:1px solid #ccc; padding:10px; text-align:left;">Shared Inboxes</td>

<td style="border:1px solid #ccc; padding:10px; text-align:center;">Limited</td>

</tr>

<tr>

</tr>

<tr>

<td style="border:1px solid #ccc; padding:10px; text-align:left;">Pricing</td>

<td style="border:1px solid #ccc; padding:10px; text-align:center;">Paid tiers only</td>

</tr>

</tbody>

</table>

‍

Missive is especially valuable for teams who want team collaboration features built directly into their inbox instead of relying on external apps.

7. Spark

Spark is a sleek email app that balances individual productivity with teamwork. Its smart inbox separates priority mail from less important other messages, while AI suggestions make drafting faster. Spark also enables shared draft editing, where multiple users can work on the same reply.

Compared to Notion Mail’s flexible views and auto label incoming emails, Spark offers a more traditional but polished experience. It appeals equally to gmail inbox and Outlook users, and integrates with IMAP for other providers.

Highlights