Using MailMaestro is quick and easy:

1. Launch MailMaestro

   
   

   Once you’ve downloaded the MailMaestro add-in, open up Microsoft Outlook (desktop or web). You can use MailMaestro to either:

   • compose a new message

   • improve your email draft

   • summarize threads or attachments

   • craft a response using rapid replies or meeting requests

     
     

   Simply launch MailMaestro by clicking its icon from the ribbon, and a sidebar should pop up.
   
   From the sidebar, you can select either:
   
   

   a. Improve existing email - If you already have an email draft but just want to improve the quality of the email, let our AI do the magic.

   
   b. Write from scratch - If you had a human secretary writing an email for you, how would you instruct them? Bullet points are fine too, or make it easier by removing the guesswork and use the Magic templates where you can select a pre-defined template that suits your goal. We’ll share more tips on better prompt writing in our next email.

   
   

   To learn more about the difference between the two, check out our tips page here.

   
   

2. Pick a tone

   
   

   Select one that feels right for the person you're emailing. You know your audience best!

   
   

3. Select a language (optional)

   
   

   MailMaestro can translate any language you use in the prompt to one of fifteen output languages - simply select the output language from the dropdown on the left. If you do not select a language, the output text will default to English (US). If you want your email to reflect the language of the email received, select Auto.

   
   

4. Generate your draft

   
   

   Click on Write if you're writing from scratch or Improve when you're improving an existing email, and let MailMaestro work its magic. In just a few seconds, our AI will give you 3 high-quality emails to choose from.

   
   

5. Review

   
   

   Like what you read? hit Paste to Outlook and the text will be sent to your Outlook message pane. If you’re not happy with the result, simply go back and edit your prompt to get your perfect email.

🪄 Additional tip:

To optimize your viewing experience on MailMaestro, you can easily adjust the size of the sidebar when using the old Outlook. Simply click and drag the edge to the left or right until you achieve your desired width. This simple adjustment will ensure that your MailMaestro sidebar provides the best possible view, making navigation and access to various features even more convenient.

Should you encounter any questions or require support, please don't hesitate to reach us at feedback@maestrolabs.com.