Want to compose perfect emails without searching for templates?

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Try our free AI email assistant - write, reply & summarize threads right inside your inbox

Want to compose perfect emails without searching for templates?

Try our free AI email assistant - write, reply & summarize threads right inside your inbox

Want to compose perfect emails without searching for templates?

Try our free AI email assistant - write, reply & summarize threads right inside your inbox

Want to compose perfect emails without searching for templates?

4 mar 2024

9 Useful Guest Blogging Email Templates & Examples

Effective communication is integral in the dynamic world of guest post outreach. This article delves into 9 valuable guest blogging email templates and samples that can significantly enhance your outreach efforts. These templates, specifically crafted to circumvent common challenges faced by bloggers, marketers, and SEO experts, hold the potential to boost your response rate and strengthen relationships with potential guest bloggers.

Brush up on your outreach strategy even further with our step-by-step guide on how to write engaging outreach emails here.

9 Guest Blogging Email Templates - Ready To Use

The provided email templates for Guest Blogging are an essential tool for bloggers, marketers, and SEO experts. These templates address the common challenge faced in guest post outreach—establishing effective communication. They ensure a personalized and professional approach to potential guest bloggers, thereby increasing the chances of a positive response, enhancing your website's visibility and authority.

Furthermore, the templates can streamline the initial outreach, follow-up, and topic suggestion process, saving time and enhancing efficiency. Of course, knowing the basics of writing effective cold emails will definitely yield to better results to further improve your response rate.

Template 1: Acceptance Reply

This template is useful for expressing your excitement when a blogger accepts your guest post invitation.

Email Template




Template 2: Rejection Response

This template helps you handle rejection gracefully and keep the door open for future opportunities.

Email Template




Template 3: Post Submission Guidelines

This template provides the blogger with guidelines for their guest post.

Email Template




Template 4: Editing and Feedback

This template is to provide constructive feedback on the submitted post.

Email Template




Template 5: Post Approval

This template is to inform the blogger that their post has been approved.

Email Template

Subject: Your Guest Post on [Your Website] is Approved!




Template 6: Post Published

This template is to inform the blogger that their post has been published.

Email Template




Template 7: Request for Promotion

This template is to request the blogger to promote the post on their social channels.

Email Template




Template 8: Thank You and Future Collaboration

This template is to thank the blogger and express your interest in future collaborations.

Email Template




Template 9: Reminder for Blog Post Submission

This template is to remind the blogger about the due date for their guest post submission.

Email Template



Conclusion - Why Guest Blogging Emails Are Important

These guest blogging email templates are invaluable tools for fostering effective communication in guest post outreach. They aid in establishing rapport with potential guest bloggers, increasing response rates, and ultimately enhancing your website's SEO performance.

They offer a personalized and professional approach to outreach, increasing the likelihood of positive responses.

With the help of AI, further take your guest blogging emails to the next level! Download MailMaestro for free. As an AI email assistant for Outlook and Gmail, MailMaestro can help you craft these personalized templates in an efficient and effective manner, leveraging the power of AI to streamline your guest blogging outreach.