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Want to compose perfect emails without searching for templates?

Try our free AI email assistant - write, reply & summarize threads right inside your inbox

Want to compose perfect emails without searching for templates?

Try our free AI email assistant - write, reply & summarize threads right inside your inbox

Want to compose perfect emails without searching for templates?

20 jun 2024

7 Useful Real Estate Email Template Examples: Client Follow-Up After Showings | MailMaestro

In the challenging world of real estate, maintaining effective communication with clients after property showings can make all the difference. This article introduces 7 valuable real estate email templates that serve as powerful tools for client follow-up after showings. These samples are designed to address common hurdles in the property management contract agreement process, while keeping the conversation with the client alive.

Learn how these realtor email templates can help you gather valuable home viewing feedback, reignite conversation after some silence, and ultimately master the art of the post-showing email. These templates are also useful for property management companies in maintaining effective communication. For more tips on enhancing your email follow-up game, check out our article here.

7 Client Follow-Up After Showings Templates - Ready To Use

Email templates for Client Follow-Up After Showings are a game-changer in the real estate industry. They are designed to solve the common pain-points in the property management agreement process and the real estate management agreement process. These pain-points often arise during the post-showing follow up, a crucial stage in maintaining client relationships and gauging property interest.

These realtor email templates cater to both seasoned realtors and property managers. They serve as an essential communication tool after a property showing, allowing realtors to thank clients for their time, gather valuable feedback, and keep the dialogue open even after some silence. The templates are designed to be personal and yet professional, ensuring consistency in your follow-up communication.

Notably, the templates are versatile and can be used for any agreement to manage property. They are ideal for keeping the conversation going after home viewings, collecting real estate client feedback, and sending out post-showing emails.

The importance of these real estate email templates cannot be overstated. They help realtors master the art of the follow-up, an integral aspect of the real estate process. They provide a way to maintain connections with clients, show appreciation for their time and input, and keep communication lines open. In essence, these templates are your secret weapon in forging strong, lasting client relationships.

Template 1: Initial Follow-Up

This is your first touch point after the showing. The manager shall follow up by outlining the responsibilities they will undertake, including services provided and any necessary actions. It’s your opportunity to thank the property owner for their time, ask for their initial thoughts, and encourage further dialogue.

Email Template




Template 2: Gathering Feedback

Gathering feedback is crucial. Gathering feedback is part of the property manager's duties, helping to ensure that the manager's responsibilities and tasks align with the owner's expectations. It can help you understand what they liked or disliked about the property, which can inform your future showings and property maintenance needs.

Email Template




Template 3: After Some Silence

If you haven’t heard from your client in some time, a property manager can use this template to help reignite the conversation without coming off as pushy.

Email Template




Template 4: Providing Additional Information

This template is used to provide additional information about the rental property or similar listings that might interest the client. Providing additional information can be facilitated using a property management agreement form, which helps create agreements faster and easier.

Email Template




Template 5: Highlighting Unique Features of Property Management Services

This template emphasizes the unique features and property management services that might appeal to the client. A property management company offers a range of services, including handling insurance coverage, negotiating terms and fees, and establishing a strong foundation for a successful partnership.

Email Template




Template 6: Addressing Concerns as a Property Manager

This template is used to address any concerns or objections the client might have raised during or after the showing, including those related to the property manager’s duties. Addressing these concerns can be streamlined using a property management contract template, which helps in drafting and customizing an agreement between the property owner and management company.

Email Template




Template 7: Next Steps and Encouraging an Offer for Rental Property

This template encourages the client to consider making an offer or discussing rental agreements and the next steps if they are interested in the property.

Property managers can also encourage property owners to take the next steps by acting on their behalf, preparing detailed reports, and outlining specifics in property management contracts to protect their interests.

Email Template



Conclusion - Why Client Follow-Up After Showings Emails Are Important

These email templates are crucial for maintaining effective communication with clients after property showings. They help gauge client interest, gather feedback, and keep the conversation going without appearing intrusive. By employing these templates, real estate professionals can enhance their post-showing follow-up strategies, ensuring a consistent and personalized communication approach.

Using a property management agreement template can further enhance these strategies by providing a comprehensive framework for property management agreements, covering details such as specific management responsibilities, payment procedures, items the owner is responsible for, insurance requirements, and the termination of the agreement.

To take your email strategies to the next level, download MailMaestro, a free AI email assistant for Outlook and Gmail. This tool can leverage artificial intelligence to help you generate these personalized email templates faster and more efficiently, optimizing your client follow-up process. Don’t miss out on this opportunity to enhance your client communication and improve your real estate business.