COMPARISON
Both tools automatically capture, transcribe, and summarise your meetings. But they're built for different use cases — and if your team runs on Microsoft Teams, the difference matters a lot.
Here's everything you need to make the right call.
TL;DR: TeamsMaestro is a native Microsoft Teams app — your data stays inside your Microsoft 365 environment, it's listed in the M365 App Store, and attested by Microsoft. Fireflies.ai is a powerful general-purpose tool that joins meetings as an external bot and reserves enterprise security features — including HIPAA — for its most expensive plan.
Feature
TeamsMaestro
Fireflies.ai
Works inside Microsoft Teams
✅ Native app
❌ External bot
M365 App Store listing
✅ Listed
❌ Not listed
Microsoft attested
✅ Yes
❌ No
Data stays in M365 tenant
✅ Yes
❌ Sent to Fireflies servers
Auto-joins meetings
✅ Yes
✅ Yes (bot invite required)
Meeting transcription
✅ Yes
✅ Yes
AI summaries & action items
✅ Yes
✅ Yes
Language support
✅ 20+ languages
✅ ~60 languages
Free tier
✅ 5 meetings/month
✅ 800 mins/month
HIPAA compliance
✅ BAA on request
⚠️ Enterprise plan only ($39/seat)
SOC 2 Type II
✅ Yes
✅ Yes
GDPR compliant
✅ Yes
✅ Yes
Search past meetings
✅ Yes
✅ Yes
CRM integrations
➖ Teams-focused
✅ Salesforce, HubSpot & more
Slack integration
➖ No
✅ Yes
Custom vocabulary
✅ Yes
✅ Pro+ plans
Speaker identification
✅ Yes
✅ Yes
Video recording
✅ Yes
✅ Pro+ plans
Paid pricing (per seat/mo)
Contact sales
$10 – $39/seat
Fireflies.ai is a powerful standalone tool, but it works by sending a bot into your meeting as an external participant. That means your recordings and transcripts live on Fireflies’ servers, outside your Microsoft 365 environment.
TeamsMaestro is SOC 2 Type II certified, HIPAA-ready (BAA available on request), and GDPR compliant out of the box — on every plan. With Fireflies.ai, HIPAA compliance is locked behind the Enterprise tier at $39/seat/month.
TeamsMaestro supports 20+ languages for transcription and summarisation, making it ideal for multilingual global teams who live in Microsoft Teams. Fireflies.ai supports a broader ~60 languages, though it is not native to the Teams environment.
Plan
TeamsMaestro
Fireflies.ai
Free
5 meetings/month
800 mins transcription
Pro
Contact sales
$10/seat/mo
Business
Contact sales
$19/seat/mo
Enterprise
Contact sales (HIPAA included)
$39/seat/mo (HIPAA)
Choose TeamsMaestro if…
Choose Fireflies.ai if…
✅ Your team lives in Microsoft Teams
✅ You use Zoom, Meet, or multiple platforms
✅ Data sovereignty and M365 compliance matter
✅ You need deep CRM integrations (Salesforce, HubSpot)
✅ You want HIPAA on every plan, not just Enterprise
✅ Your team uses Slack heavily
✅ You want a tool listed and attested in the M365 App Store
✅ You prefer transparent per-seat pricing tiers
Get AI-powered meeting notes built natively into Microsoft Teams. Start free — no credit card required.
Start Free with TeamsMaestroFree plan available • No credit card required • Works natively in Microsoft Teams