Ever found yourself struggling to make your AI-generated email drafts sound less robotic and more human-like? You're not alone. This is a common hurdle encountered when leveraging AI technologies like OpenAI's GPT-3 for textual outputs. The good news is, we've got you covered. In this article, we'll guide you through effective ways to make your AI-crafted emails sound less machine-like and more human.

AI-generated outputs refer to the textual content produced by artificial intelligence systems such as OpenAI's ChatGPT, Microsoft's Copilot, or MailMaestro. These advanced systems utilize machine learning algorithms to generate high-quality text based on the input provided. Despite their powerful capabilities, they sometimes lack the subtleties of human communication, resulting in outputs that may sound robotic or impersonal.

General tips:

Opt for a casual tone

Make your AI-generated text more conversational by using informal language, contractions, and colloquial expressions. Check out our blog on the importance and impact of choosing the right tone.

Guide your AI

Provide additional prompts to your AI to ensure it produces text that sounds more human-like. For example, you can instruct it to incorporate additional details or expectations the AI could have missed. New to prompt writing? Discover tips on how to write good prompt.

Review and edit

Add a personal touch to your text before you send. This could include a personal anecdote, a joke, or a reference to a shared experience.

Looking for a faster way to draft personalized emails?

MailMaestro is an AI email assistant designed to help you draft high-quality emails quickly and efficiently. By leveraging OpenAI capabilities, MailMaestro streamlines your email drafting and management processes.

One of the standout features of MailMaestro is the Improve selected text function. With this feature, you can simply select a part of your draft that you want to improve. You can instruct the MailMaestro AI to make it longer, make it shorter, turn it into bullet points, or even to make it sound more human.

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Example of AI-generated output and how to make it sound more human:

Let's take a look at this AI-generated email:

Dear Recipient,

Following a review of our project files, it has come to my attention that we are due for a meeting to discuss our progress. I propose a virtual meeting next week to go over the details. Please let me know your availability.

Regards,

[Your Name]

Sounds a bit robotic, doesn't it? It's precise, formal, and gets the point across, but lacks the warmth and personal touch of human communication. So, let's give it a makeover!

First Redo

Additional prompts to instruct AI

Use conversational tone; Add personal touches; Provide additional AI prompts

Rewritten Text

Hey there,

Hope this email finds you well. I was just rummaging through our project files and realized we need to have a quick catch-up. How about a virtual coffee chat next week? Let me know what works for you.

Best,

[Your Name]

Critique

This redo definitely sounds more casual and personal. It's like an old friend reaching out for a catch-up session over coffee. However, it could still benefit from a touch of humor or a personal anecdote to make it even more engaging.

The Second Redo

Additional prompts to instruct AI

Incorporate humor; Include a personal anecdote or shared experience

Rewritten Text

Hey there,

What's brewing? As I was 'spring cleaning' our project files (don't worry, no files were harmed in the process), I realized we need to have a quick catch-up. How about we turn it into a virtual coffee chat next week? It'll be just like old times, minus the coffee shop background noise. Let me know what works for you.

Best,

[Your Name]

Critique

This redo feels more engaging, personal, and human-like. It incorporates humor and a shared experience, making it more relatable. It feels like you're not just setting up a meeting, but also rekindling a rapport with the recipient.

Whether it's an email, a blog post, or a social media update, the goal is to resonate with your audience. A robotic tone can create a disconnect, making your message less impactful. By infusing a human touch into your AI-generated outputs, you enhance engagement and relatability. Feel free to apply these tips to humanize the outputs of any AI tool you utilize, be it ChatGPT, MailMaestro, or any other AI-assistant.

Remember, effective email communication is about building relationships, not just exchanging information. And that's where the human touch comes in. By incorporating a casual tone, personalizing the content, and guiding our AI tools effectively, we can make our AI-generated emails sound more human and less robotic. Ready to take your email drafting to the next level? Try MailMaestro today and experience the power of AI.